Understand Email Archiving


What is Email Archiving?

Email archiving is a system that allows an organisation to automatically record and store all emails (including attachments such as word documents and spreadsheets) as they enter and leave the company.


The aim of an email archive is to ensure good business practice, adherence to Government legislation and compliance to international codes of practice.


The email archive should be ‘tamper proof’, i.e. not easily accessible to unauthorised personnel, and allow for a complete audit if there is a legal requirement to do so.


A subset of storing data, emails are one of the largest areas of storage and data retrieval because of the high usage relating to this form of communication. Vendors like Symantec, GFI, Risc Group and Pillar Data are joined by Software-as-a-Service [SaaS] vendors such as Cobweb and of course Google who provide this type of technology.




The Future of Email Archiving

The email archiving market is set for continued growth due to the fact that there are many acts of parliament and legislation that compel organisations to retain copies of all emails sent and received. This legislative process is set to continue especially as companies are impacted by issues caused in the early 2000’s such as the Enron scandal and the 9/11 terrorist attack.


Together with the continued growth of internet usage this will only encourage the need for email archiving systems. In fact, with the growth of other mediums of communications, such as messaging and chat, archiving systems are becoming more complex and can often encompass these communications.



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